Circulation of Library Materials
- All materials may circulate to borrowers in good standing for 21 days with the following exceptions:
- Encyclopedias, Indexes and other Reference works marked “REF” do not circulate
- Materials marked “Not to Circulate”
- Items in the Local History Collection do not circulate
- Current issues of new magazines do not circulate
- Newspapers do not circulate
- Short loan DVDs ("new") circulate for 14 days
- Gaming materials circulate for 14 days
- Equipment will circulate for a 21 day period to patrons over the age of 18 with a current library card and proof of address
- Limits on borrowing West Hurley Public Library materials:
- Borrowers may be asked not to take out a disproportionate number of titles on a single subject
- A family will be limited to 10 DVDs
- A family will be limited to 10 audio books
- Renewals: Items that are not reserved by another party may be renewed once. Items that are reserved by another party may not be renewed. Borrowers may not renew an item for more than 42 days without permission of the director. Borrowers of equipment may not renew an item for more than 28 days without permission of the director.
- Returns: West Hurley Public Library materials may be returned at any library in the Mid-Hudson Library System. No fines will accrue after they are processed at another library. Equipment must be returned to the circulation desk.
- Reserves: Patrons may sign up to place items on reserve to ensure that they receive them when the items are returned to the library. These items will only be held on reserve for one week.
- Copyright: During the loan period of software, CDROMS, and other forms of electronic media, the patron is responsible for all copyright adherences. Anyone borrowing this material may use it for the loan period only.
Fines
If an item is not renewed before the end of the grace period, the
following fines will accrue:
- a. Twenty-five cents each day for each overdue short loan DVD (“New”) with a maximum of $5.00
- Twenty-five cents each day for each overdue gaming material with a maximum of $5.00
- Ten cents each day for overdue library materials with a maximum of $5.00
Delinquency
After a patron owes more than ten dollars worth of fines or overdue/lost materials,
his/her library privileges are revoked in the West Hurley Public Library and in
the MidHudson Library System. The system, neighboring libraries, and staff shall
be notified.
Reviewed by the Board of Trustees: July 9, 2008
Reviewed by the Board of Trustees: July 9, 2008
Loss and Damage
- It is the borrower’s responsibility to check the condition/contents of all materials upon checkout. Borrowers are responsible for returning all materials in their entirety in the same condition as when they checked the items out.
- Borrowers who lose library materials or return them damaged beyond use or repair are required to pay the cost of replacement plus a two dollar service charge for processing. (If the book is out of print, the user will be charged the cost to replace the book with another on the same subject and approximate value.) Borrowers who lose equipment are responsible for the cost of the equipment and/or any missing parts.
- People are responsible for damage if the damage occurs while they are using materials in the library.
- 4. If the library is unable to locate West Hurley Public Library materials with a replacement value less than fifty dollars that a patron claims that they have returned, the library will change the book’s status to “claims returned,” and the patron will not have to pay to replace the book or to pay fines for it. After a patron accrues three outstanding “claims returned” from any library in the Mid-Hudson Library System, he/she may not use this alternative. Any item over fifty dollars is the borrower’s responsibility (claims returned does not apply to these items.)
Library Card Policy
- FASTCARD borrowing cards will be issued with the following conditions:
- Person must provide this information:
- Last name
- First name
- Middle initial
- Mailing address
- Street address (if different than mailing address)
- Phone Number(s)
- Signature
- Date of signature
- Children under the age of 18 must have a responsible adult sign their registration form to indicate that the adult will be legally responsible for the child's fines and bills
- Gender
- Person may provide this information
- Birth month and day
- Person does not already possess a FASTCARD
- Permanent FASTCARD borrowing cards will be issued with the following conditions:
- Person must live within the West Hurley Public Library’s chartered area
- Person must present proof of residence
- Patrons must pay a two dollar replacement fee for lost cards.
- Patrons must have at least a temporary residence in the Mid-Hudson System in order to borrow materials.
Selection of Library Materials
Library materials are selected and acquired by the Library Director within the parameters of
the library budget and mission. Materials are selected for all age
groups. Special requests for titles or materials must be made to
the Library Director. Print, audio, audio-visual, and electronic
formats are included in the collection, budget and space permitting.
The library adheres to the principles contained in the American Library
Association Bill of Rights and the American Library Association statement
on the “Freedom to Read.” A copy of the Bill of Rights is permanently
attached to this policy. Responsibility for
the reading, listening, and viewing of Library materials by children rests
with their parents or legal guardians. Selection will not be inhibited
by the possibility that materials may inadvertently come into the possession
of children.
Reviewed by the Board of Trustees: July 9, 2008
Reviewed by the Board of Trustees: July 9, 2008
Objectionable Material
The library does not censor the content of library materials. Patrons objecting to the
inclusion of materials they find objectionable can put their objection
in writing for consideration by the Library Director. If the patron
desires further action, he/she may appeal in writing to the Board of Trustees.
Reviewed by the Board of Trustees: July 9, 2008
Reviewed by the Board of Trustees: July 9, 2008
Patron Conduct
- In order to ensure constructive use of library facilities, materials, and services, as well as the personal
comfort of all patrons, the Board of Trustees has established the following rules for use:
- Smoking, foul language, loud and boisterous behaviors are not permitted.
- Food and drink are not allowed in the library unless offered by the library as refreshments served at a program.
- Footwear and appropriate clothing are required of all patrons.
- The Library assumes no responsibility for the care and supervision of children. Parents ore caregivers must supervise the behavior of their children. Additionally, children under the age of 17 must be supervised at all times.
- Only animals assisting the handicapped are permitted in the building.
- A library patron who deliberately alters a library computer database or destroys computer equipment will forfeit all library privileges and will be subject to financial liability for damages.
- A library patron who vandalizes, steals, or destroys any library equipment or building components will forfeit all library privileges and will be subject to financial liability for damages.
Technology
The library makes an effort to review new technologies and to determine which of these can be used to provide new and improved services to patrons.
Reviewed by the Board of Trustees: July 9, 2008
Reviewed by the Board of Trustees: July 9, 2008
Confidentiality of Library Records
Library records, which contain names or other personally identifying details regarding the users of public, free
association, school, college and university libraries and library systems of this state, including but not limited
to records related to the circulation of library materials, computer database searches, interlibrary loan transactions,
reference queries, request for photocopies of library materials, title reserve requests, or the use of audio-visual
materials, films or records, shall be confidential and shall not be disclosed except that such records may be
disclosed to the extent necessary for the proper operation of such library and shall be disclosed upon request or
consent of the user or pursuant to subpoena, court order or where otherwise required by statute. Patrons may sign
a confidentiality waiver giving another individual permission to do one or both of the following: request information
about materials on loan and take out materials.
Reviewed by the Board of Trustees: July 9, 2008
Reviewed by the Board of Trustees: July 9, 2008
Posting Materials
The library maintains an area to provide organizations an opportunity to publicize community events of a civic,
cultural, educational or recreational nature. In order to avoid the appearance of an endorsement, the library will
not post notices of partisan political, religious or commercial events or activities.
Reviewed by the Board of Trustees: July 9, 2008
Reviewed by the Board of Trustees: July 9, 2008
Gift Policy
- Gifts of library materials (books, audio recordings, videos, etc) will be accepted with the understanding that the library reserves the right to add them to its collection, distribute them to other libraries, sell them, or discard them. Gift materials will be added to the collection in accordance with the Materials Selection Policy of the library.
- Monetary gifts, bequests, and memorial or honorary contributions are welcome. If donated funds are used to purchase library materials, then these items will be chosen in accordance with the Materials Selection Policy of the Library.
- Gifts of personal property, art objects, antiques, and other collectibles will be accepted with the understanding that they may be displayed, sold, given away, or discarded at the discretion of the Library Board.
- The library keeps no record of the final disposition of these gifts, nor will the Library appraise any of these gifts.
- Gift items will be formally acknowledged if the donor wishes.
Children's Room
Adults without children may use this room (as a meeting room) after
5:00pm at the discretion of the library staff.
Reviewed by the Board of Trustees: July 9, 2008
Reviewed by the Board of Trustees: July 9, 2008
Unattended Children
The staff of the West Hurley Library are pleased to welcome children to the Library. We hope that children who use the Library will perceive it as a wonderful place to be.
However the responsibility for the safety and well-being of the children using the Library rests with the parents/guardians or assigned chaperones, and not with library staff.
It is not safe to leave young children unattended in the Library. Left on their own they can become bored, restless, and disturb others. Disruptive behavior prompts corrective action from the staff, and this creates a negative rather than a positive library experience.
For the protection and well-being of the many children who enjoy our library, the following policy has been established.
- Children under the age of 7 may not be left unattended at the Library. They must be accompanied by a person 13 years of age or older.
- Parents of children attending library programs are strongly encouraged to remain in the Library. Due to unexpected circumstances, programs may end before or after the posted time. Children attending programs can be supervised by library staff only during the program.
- Parents must pick up their children before closing time.
- If parents cannot be located by closing time, the police will be called to pick up the child.
- If parents have been contacted and are "ON THE WAY", staff will remain with the child up to fifteen minutes after closing time. After fifteen minutes, the police will be notified.
- If the child has been picked up by the police, a staff member will post a note on the door advising the parent of the circumstances and stating where the parent/guardian can locate the child.
- At no time will personnel of the Library drive a child home.
Disaster Policy
- Fire: Do not panic, but do not underestimate the potential danger of a fire. At the first indication of smoke or flame, investigate the situation to determine location and extent of the fire. If the fire can obviously be contained and extinguished quickly and safely by staff, proceed to do so. However, if there is any doubt about whether the fire can be controlled, immediately call 911 or the fire department and then clear the building. The time to think about fires is before they happen. Familiarize yourself with the type, location, and application of the fire extinguisher(s) in the building. Orient all staff and volunteers to this information.
- Health emergencies: Staff members should exercise caution when administering first aid of even a minor nature because of the safety of the injured individual and the potential liability of the staff member. Without specialized training it is not advisable for staff to undertake more than keeping the sick or injured patron comfortable and protected from needless disturbance until medical help can be obtained. Since each case is unique, staff members should use their own judgment to do what is prudent and reasonable. The Rescue Squad/Police (911 if available) should be called immediately in the event of any serious problem. No medication, including aspirin, should ever be dispensed to the public.
- Bomb threats: Keep the caller on the line as long as possible. Ask the caller to repeat the message and try to write down every word spoken by the person. If the caller does not indicate the location of the bomb or the time of possible detonation, ASK FOR THIS INFORMATION. Pay particular attention to peculiar background noises such as motors running, background music and any other sounds which may indicate the location from which the call is originating. Listen closely to the voice (male, female), voice quality (calm, excited), accents and speech impediments. Immediately after the caller hangs up, call the police. Clear the building. The police will handle the actual bomb search.
- Snow storms: The Library will be closed upon the agreement of the staff member on duty and one board member.
Friends Policy
The Board of Trustees of the West Hurley Public Library looks upon Friends of the West Hurley Public Library as a valuable member of the library team and an extremely worthwhile community organization which greatly benefits the Library. The Friends mission is to raise money and create public awareness in the community to support the services and programs of the Library.
The following will constitute an operating agreement between the Friends and the Board. It will stand until and unless it is modified by mutual agreement between the Friends Executive Board and the West Hurley Public Library Board of Trustees.
The Library agrees to include the Friends in the long-term planning process to ensure that the Friends are aware of the goals and direction of the library. The Library agrees to supply the Friends with a “wish list” each year that indicates the anticipated needs for Friends support. In that regard, the Library agrees that the Friend’s funds are to supplement the library’s operating budget providing materials and programs that enhance the library’s service. Friends’ funds should not replace money that is normally provided by the municipality for library operations. The Friends will decide how to spend their money after conferring with the Library Director and the Library Board The Library agrees to provide public space for Friends membership brochures and promotional materials.
The Library agrees to provide the Friends with space in the Library for book storage and sorting, book sales, and office needs.
The Friends agree to publicly support the Library and its policies.
The Friends agree to invite the Board Liaison to their meetings and/or provide the Board with status reports on activities and projects currently in both the planning and implementation stages.
The Friends agree that any and all monies raised will be spent exclusively for library programs, services, and other Library defined needs unless otherwise agreed to by both the Friends and the Library.
The Friends agree that the Library Director and the Board of Trustees have the final say in accepting or declining any and all gifts made to the library. The Friends agree to engage in advocacy efforts on behalf of the Library under the guidance of the Library and the Library’s Board of Trustees.
The Friends agree that if they cease to actively fundraise and promote the Library, they will disband, allowing for a new Friends group to be established in the future.
The Library and the Friends agree that one member of the Board of Trustees shall be appointed as a Friends liaison to report Friends activities and requests to the Board.
Approved by the Board of Trustees: September 17, 2008
The following will constitute an operating agreement between the Friends and the Board. It will stand until and unless it is modified by mutual agreement between the Friends Executive Board and the West Hurley Public Library Board of Trustees.
The Library agrees to include the Friends in the long-term planning process to ensure that the Friends are aware of the goals and direction of the library. The Library agrees to supply the Friends with a “wish list” each year that indicates the anticipated needs for Friends support. In that regard, the Library agrees that the Friend’s funds are to supplement the library’s operating budget providing materials and programs that enhance the library’s service. Friends’ funds should not replace money that is normally provided by the municipality for library operations. The Friends will decide how to spend their money after conferring with the Library Director and the Library Board The Library agrees to provide public space for Friends membership brochures and promotional materials.
The Library agrees to provide the Friends with space in the Library for book storage and sorting, book sales, and office needs.
The Friends agree to publicly support the Library and its policies.
The Friends agree to invite the Board Liaison to their meetings and/or provide the Board with status reports on activities and projects currently in both the planning and implementation stages.
The Friends agree that any and all monies raised will be spent exclusively for library programs, services, and other Library defined needs unless otherwise agreed to by both the Friends and the Library.
The Friends agree that the Library Director and the Board of Trustees have the final say in accepting or declining any and all gifts made to the library. The Friends agree to engage in advocacy efforts on behalf of the Library under the guidance of the Library and the Library’s Board of Trustees.
The Friends agree that if they cease to actively fundraise and promote the Library, they will disband, allowing for a new Friends group to be established in the future.
The Library and the Friends agree that one member of the Board of Trustees shall be appointed as a Friends liaison to report Friends activities and requests to the Board.
Approved by the Board of Trustees: September 17, 2008
Internet Use
The Internet allows users to connect to
networks of resources outside the library. Library patrons are encouraged
to take advantage of the free Internet service.
The West Hurley Library does not monitor and has no control over the information accessed through the Internet, nor does the library have complete knowledge of what is on the Internet. Information on the Internet may be reliable and current or it may be inaccurate, out-of-date, or unavailable at times. Patrons access the Internet at their own discretion. Patrons may not send, receive, or display text or graphics that may reasonably be construed by library staff as offensive to the public. The West Hurley Library cannot be held responsible for the content of the Internet. As with other library materials, a child’s use of the Internet is the responsibility of the parent/legal guardian.
Staff will assist patrons with Internet use as time and experience permits. Please remember that there are many sources (books, periodicals, CD-Rom databases, etc.) that have the information you are looking for right in the library. You may want to check out those sources before going online, as it could save you valuable time and effort.
Internet access will be available on a first come/first serve basis; but if other patrons are waiting, use will be limited to 30 minutes per person. Patrons must sign up at the circulation desk for Internet usage. A signature indicates that the patron agrees to follow the library’s Internet Policy. Library business will take precedence over patron use.
The library does not offer E-mail or file transfer capabilities. Patrons may use a web-based service for E-mail. Users may not download materials to the computer’s hard drive. Patrons may download to a floppy disk. These are available for purchase at the circulation desk. Users may not install software on library computers.
In accordance with federal and state laws and regulations, patrons are not permitted to use terminals for any illegal or criminal purpose, including but not limited to, accessing legally obscene materials, harassment or stalking, unauthorized access to computer systems, or in a manner disruptive of other people’s work. Legal references are available at the library. The library expressly disclaims any liability or responsibility arising from access to or use of information obtained through electronic information systems; and encompassing any activities by a user found to be illegal, or any consequences thereof.
Misuse of the computer or Internet access will result in the loss of your computer privileges.
Approved by the Board of Trustees: October 15, 2008
The West Hurley Library does not monitor and has no control over the information accessed through the Internet, nor does the library have complete knowledge of what is on the Internet. Information on the Internet may be reliable and current or it may be inaccurate, out-of-date, or unavailable at times. Patrons access the Internet at their own discretion. Patrons may not send, receive, or display text or graphics that may reasonably be construed by library staff as offensive to the public. The West Hurley Library cannot be held responsible for the content of the Internet. As with other library materials, a child’s use of the Internet is the responsibility of the parent/legal guardian.
Staff will assist patrons with Internet use as time and experience permits. Please remember that there are many sources (books, periodicals, CD-Rom databases, etc.) that have the information you are looking for right in the library. You may want to check out those sources before going online, as it could save you valuable time and effort.
Internet access will be available on a first come/first serve basis; but if other patrons are waiting, use will be limited to 30 minutes per person. Patrons must sign up at the circulation desk for Internet usage. A signature indicates that the patron agrees to follow the library’s Internet Policy. Library business will take precedence over patron use.
The library does not offer E-mail or file transfer capabilities. Patrons may use a web-based service for E-mail. Users may not download materials to the computer’s hard drive. Patrons may download to a floppy disk. These are available for purchase at the circulation desk. Users may not install software on library computers.
In accordance with federal and state laws and regulations, patrons are not permitted to use terminals for any illegal or criminal purpose, including but not limited to, accessing legally obscene materials, harassment or stalking, unauthorized access to computer systems, or in a manner disruptive of other people’s work. Legal references are available at the library. The library expressly disclaims any liability or responsibility arising from access to or use of information obtained through electronic information systems; and encompassing any activities by a user found to be illegal, or any consequences thereof.
Misuse of the computer or Internet access will result in the loss of your computer privileges.
Approved by the Board of Trustees: October 15, 2008
Purchasing Policy
With the understanding that purchases for library materials are often available through statewide or
national discount programs for libraries, the Board of Trustees establishes the following policy:
- Library Materials: Books, magazines, AV, and other such materials intended for patron use are generally purchased from vendors offering volume discounts or vendors offering a state contract. Materials available only from the publisher are generally purchased with little or no discount.
- Capital and One-Time Purchases: The following schedule is related to capital or one-time purchases on non-library materials where individual items are at the stated prices and for which there are sufficient budget appropriations.
- Up to $1000 - Discretion of the Executive Director
- $1000 - $2,999 - Minimum of three verbal quotes documented by a library representative and approved by both the Treasurer and the President prior to purchase and reported to the Board of Trustees
- $3,000 - $4,999 - Minimum of three written quotes approved by the Board of Trustees
- Over $5,000 - Formal bid process approved by the Board of Trustees
- Ongoing Expenditures: The following schedule applies to purchases where anticipated yearly expenditures for items are known to exceed the following thresholds in any of the prior three years.
- Up to $2,000 - Discretion of the Executive Director
- $2,001 - $5,000 - Minimum of three verbal quotes or a reasonable alternative documented by a library representative and approved by both the Treasurer and the President prior to purchase and reported to the Board of Trustees
- $5,001 - $9,999 - Minimum of three written quotes or a reasonable documented alternative a approved by the Board of Trustees
- $10,000 or more - Formal bid process approved by the Board of Trustees
- The Library District will comply with all New York State requirements for public works projects.
- Emergencies: In the effect of an emergency over $1,000, the Executive Director will obtain three verbal quotes if possible. Either the Treasurer or the President will approve the expense.
Purchase Amount Policy
Purchases Public Works Policy
Investment Policy
All investment policies and procedures of the West Hurley Public Library will be in accordance with New York State law regarding public libraries. The Library is required to meet the requirements of the General Municipal Law and the applicable Banking Law. Under the current version of these laws the Library can only use commercial banks that are chartered to do business in New York State. Administration and execution of these policies are the responsibility of the Treasurer, and, by designation, the Library Director acting under the authority of the Library Board of Library Trustees. Investments, fund balances, and the status of such accounts will be reported at each regularly scheduled meeting of the Library Board.
Objectives
Objectives
- In selecting financial institutions and investment instruments to be used, the following general objectives should be considered:
- Safety
- Maintenance of sufficient liquidity to meet current obligations
- Return on investment
- Simplicity of management
-
The following guidelines should be used to meet the general investment objectives:
- Safety
- Municipal Law requires that deposit accounts in banks must either be FDC insured, $100,000; or for amounts above the FDIC limit, deposits can be collateralized. Banks will provide municipal accounts to collateralize deposits. In general, municipal accounts will not provide the best rates of return; it is therefore the policy of the West Hurley Library to disburse funds among more than one bank so that all deposits are fully FDIC insured.
- Authorized investments include and will primarily consist of: Certificates of Deposit, Treasury Bills and other securities guaranteed by the U.S. Government, and any other investments allowed under State law that satisfy the investment objectives of the library district.
- Maintenance of sufficient liquidity to meet current obligations, reserve requirements
In general, investments should be managed to meet liquidity needs for the current month plus one month (based on forecasted needs). The Library Tax collected by the Town is provided in early March. Therefore, the reserve required at the end of the Library fiscal year, December 31, is four months of normal expense. - Return on investment
Within the constraints of NYS law and this investment policy, every effort should be made to maximize return on investments made. All available funds will be placed in investments or kept in interest bearing deposit accounts at all times. - Simplicity of management
The time required by library administrative staff to manage investments shall be kept to a minimum.
- To disburse funds vouchers must be attached to invoices and approved by the Board (required by the Library Charter). This approval may take the form of a warrant list. For recurring bills, such as utility bills, the Board may, on a yearly basis, approve one voucher and with an accompanying resolution, agree to pay the bills for the remainder of the year. In the event that a Board meeting is delayed and a time sensitive bill comes due; the library director will send a note to the Board members asking that they come to the library to approve the warrant list. The warrant list will be approved when five members approve the list. The library director will send an email notifying the remaining board members of the resolution.
- One a month, the Treasurer and a member of the Finance Committee will review photocopies of checks cleared by our banks.
- Once a month, a member of the Finance Committee will review the detailed financial report.
- At year end, a copy of the financial records will be saved on secure media and filed with the annual reports.
Approved by the Board of Trustees: October 15, 2008
Code of Ethics Policy
The Library Board of the West Hurley Public Library recognizes the importance of codifying and making known to the general public the ethical principles that guide the work of our librarian, library trustees and library staffs.
The following values to which we are committed embody our ethical responsibilities in this changing informational environment. We have a special obligation to ensure the free flow of information and ideas to present and future generations. The principles of this Code are expressed in broad statements to guide ethical decision making. These statements provide a framework; they cannot and do not dictate conduct to cover particular situations.
The following values to which we are committed embody our ethical responsibilities in this changing informational environment. We have a special obligation to ensure the free flow of information and ideas to present and future generations. The principles of this Code are expressed in broad statements to guide ethical decision making. These statements provide a framework; they cannot and do not dictate conduct to cover particular situations.
- We provide the highest level of service to all library users through appropriate and usefully organized resources; equitable service policies; equitable access; and accurate, unbiased, and courteous responses to all requests.
- We uphold the principles of intellectual freedom and resist all efforts to censor library resources.
- We protect each library user's right to privacy and confidentiality with respect to information sought or received and resources consulted, borrowed, acquired or transmitted.
- We respect intellectual property rights and advocate balance between the interests of information users and rights holders.
- We treat co-workers and other colleagues with respect, fairness, and good faith, and advocate conditions of employment that safeguard the rights and welfare of all employees of our institutions.
- We do not advance private interests at the expense of library users, colleagues, or our employing institutions.
- We distinguish between our personal convictions and professional duties and do not allow our personal beliefs to interfere with fair representation of the aims of our institutions or the provision of access to their information resources.
- We strive for excellence in the profession by maintaining and enhancing our own knowledge and skills, by encouraging the professional development of co-workers, and by fostering the aspirations of potential members of the profession.
Whistleblower Policy
The West Hurley Public library’s Code of Ethics (“Code”) requires Directors, Board members and Employees to observe high standards of business and personal ethics in the conduct of their duties and responsibilities. As employees and representatives of the Organization, we must practice honesty and integrity in fulfilling our responsibilities and comply with all applicable laws and regulations. It is the responsibility of all directors, officers and employees to comply with the Code and to report violations or suspected violations in accordance with this Whistleblower Policy.
No director, officer or employee who in good faith reports a violation of the Code shall suffer harassment, retaliation or adverse employment consequence. An employee who retaliates against someone who has reported a violation in good faith is subject to discipline up to and including termination of employment. This Whistleblower Policy is intended to encourage and enable employees and others to raise serious concerns within the Organization prior to seeking resolution outside the Organization.
Employees should share their questions, concerns, suggestions or complaints with someone who can address them properly. In most cases, the Library Director is in the best position to address an area of concern. However, if you are not comfortable speaking with your director or you are not satisfied with the response, you are encouraged to speak with the President of the Board of Trustees to report suspected violations.
The President of the board of directors shall address all reported concerns or complaints regarding corporate accounting practices, internal controls or auditing. Anyone filing a complaint concerning a violation or suspected violation of the Code must be acting in good faith and have reasonable grounds for believing the information disclosed indicates a violation of the Code. Any allegations that prove not to be substantiated and which prove to have been made maliciously or knowingly to be false will be viewed as a serious disciplinary offense.
Violations or suspected violations may be submitted on a confidential basis by the complainant or may be submitted anonymously. Reports of violations or suspected violations will be kept confidential to the extent possible, consistent with the need to conduct an adequate investigation.
The Director or Board President will notify the sender and acknowledge receipt of the reported violation or suspected violation within five business days. All reports will be promptly investigated and appropriate corrective action will be taken if warranted by the investigation.
Approved by the Board of Trustees: July 9, 2008
No director, officer or employee who in good faith reports a violation of the Code shall suffer harassment, retaliation or adverse employment consequence. An employee who retaliates against someone who has reported a violation in good faith is subject to discipline up to and including termination of employment. This Whistleblower Policy is intended to encourage and enable employees and others to raise serious concerns within the Organization prior to seeking resolution outside the Organization.
Employees should share their questions, concerns, suggestions or complaints with someone who can address them properly. In most cases, the Library Director is in the best position to address an area of concern. However, if you are not comfortable speaking with your director or you are not satisfied with the response, you are encouraged to speak with the President of the Board of Trustees to report suspected violations.
The President of the board of directors shall address all reported concerns or complaints regarding corporate accounting practices, internal controls or auditing. Anyone filing a complaint concerning a violation or suspected violation of the Code must be acting in good faith and have reasonable grounds for believing the information disclosed indicates a violation of the Code. Any allegations that prove not to be substantiated and which prove to have been made maliciously or knowingly to be false will be viewed as a serious disciplinary offense.
Violations or suspected violations may be submitted on a confidential basis by the complainant or may be submitted anonymously. Reports of violations or suspected violations will be kept confidential to the extent possible, consistent with the need to conduct an adequate investigation.
The Director or Board President will notify the sender and acknowledge receipt of the reported violation or suspected violation within five business days. All reports will be promptly investigated and appropriate corrective action will be taken if warranted by the investigation.
Approved by the Board of Trustees: July 9, 2008
Volunteer Policy
The Library Board encourages individuals and groups to volunteer their time and efforts in the service of the West Hurley Public Library. In appreciation of volunteer services, the Library acknowledges the need to organize volunteer activities and provide for appropriate recognition befitting the benefit to the library and the community it serves.
Annual recognition will be given based on the number of hours of service. Recognition may include a listing of volunteer names in a newspaper release, a certificate of appreciation, and the addition of a book to the collection in each volunteer's name.
Approved by the Board of Trustees: July 9, 2008
Annual recognition will be given based on the number of hours of service. Recognition may include a listing of volunteer names in a newspaper release, a certificate of appreciation, and the addition of a book to the collection in each volunteer's name.
Approved by the Board of Trustees: July 9, 2008
Public Relations Policy
- Public relations goals of the West Hurley Public Library are:
- to promote a good understanding of the Library's objectives and services among governing officials, civic leaders, and the general public;
- to promote active participation in the varied services offered by the library to people of all ages.
- The Board recognizes that public relations involve every person who has connection with the Library. The Board urges its own members and every staff member to realize that he or she represents the library in every public contact. Good service supports good public relations.
- The director will be expected to prepare presentations to promote library services as the director sees fit. The board will approve a publications budget to cover costs related to printing, publication, supplies, and miscellaneous needs related to the public relations effort
Service to Patrons with Disability Policy
The West Hurley Public Library offers the same services to patrons with disabilities as to all other segments of the population. In addition to those services, the West Hurley Public Library acts as facilitator between the patron and Services to the Blind and Physically Handicapped, offers home delivery to patrons with disabilities which prevent them from coming to the library, and welcomes service animals in the library.
Approved by the Board of Trustees: July 9, 2008
Approved by the Board of Trustees: July 9, 2008
Wireless Internet Use Policy
The West Hurley Public Library provides unfiltered wireless Internet connectivity offered as a service for users with wireless enabled notebooks/laptops. This service is not to be used as a permanent connection. By choosing to use this free wireless service you agree to abide by the Library’s Use Policy that prohibits abusive or illegal activity while using the Library’s Internet service. It is the responsibility of the user to understand his/her obligation to refrain from viewing inappropriate websites, spamming or any illegal activities.
Anyone using the wireless network provided by the West Hurley Public Library is forewarned that there can be no expectation of privacy when using the wireless network, whether accessed from an external or internal site and any information being sent or received over the Library's wireless network could potentially be intercepted by another wireless user. An informed wireless user should not transmit their credit card information, passwords and any other sensitive personal information. Users assume all associated risks and agree to hold harmless the Library and its employees for any personal information (e.g. credit card) that is compromised, or for any damage caused to users' hardware or software due to electric surges, security issues or consequences caused by viruses or hacking. All wireless access users should have up-to-date virus protection on their personal laptop computers or wireless devices.
The patron is responsible for knowing how to configure their own equipment. The Library assumes no responsibility for damage, theft, or loss of any kind to a user’s equipment, software, data files or other personal property brought into or used at the Library’s facilities. Users must keep their equipment with them at all times and may only use electrical outlets in public areas. The Library assumes no responsibility for the safety of equipment.
The Library cannot guarantee that the service will be available at any specific time nor can the Library accept reservations for wireless access. The connection shall not be used for illegal or time-consuming commercial purposes.
Patrons shall defend, indemnify and hold the West Hurley Public Library, its officers, employees, and agents harmless against all claims, actions, and judgments based upon or arising out of the patron’s use of the Library’s wireless connections.
The West Hurley Public library has tried to ensure that wireless access is available throughout its public facility areas. However, signal strength may vary in the building and users may encounter occasional "dead spots" where wireless reception may be limited or too many users are attempting to access from a particular access point. Users who encounter trouble accessing the Internet or staying online should try a different location within the library.
The library’s wireless internet service does not support internet cellular telephone access, also called WiMAX (Worldwide Interoperability for Microwave Access).
Approved by the Board of Trustees: July 9, 2008
Anyone using the wireless network provided by the West Hurley Public Library is forewarned that there can be no expectation of privacy when using the wireless network, whether accessed from an external or internal site and any information being sent or received over the Library's wireless network could potentially be intercepted by another wireless user. An informed wireless user should not transmit their credit card information, passwords and any other sensitive personal information. Users assume all associated risks and agree to hold harmless the Library and its employees for any personal information (e.g. credit card) that is compromised, or for any damage caused to users' hardware or software due to electric surges, security issues or consequences caused by viruses or hacking. All wireless access users should have up-to-date virus protection on their personal laptop computers or wireless devices.
The patron is responsible for knowing how to configure their own equipment. The Library assumes no responsibility for damage, theft, or loss of any kind to a user’s equipment, software, data files or other personal property brought into or used at the Library’s facilities. Users must keep their equipment with them at all times and may only use electrical outlets in public areas. The Library assumes no responsibility for the safety of equipment.
The Library cannot guarantee that the service will be available at any specific time nor can the Library accept reservations for wireless access. The connection shall not be used for illegal or time-consuming commercial purposes.
Patrons shall defend, indemnify and hold the West Hurley Public Library, its officers, employees, and agents harmless against all claims, actions, and judgments based upon or arising out of the patron’s use of the Library’s wireless connections.
- Patrons will need a notebook/laptop computer or other device equipped with a wireless card that supports the Wi-Fi standard (IIEE 802.11b/802.11g).
- NOTE: Printing access is not available via the wireless connection. If users need to print, they should save their work to a portable storage device (e.g. floppy disk, usb storage device) or wait to print a document on a home printer. An alternative to printing is to email files to one's email account.
The West Hurley Public library has tried to ensure that wireless access is available throughout its public facility areas. However, signal strength may vary in the building and users may encounter occasional "dead spots" where wireless reception may be limited or too many users are attempting to access from a particular access point. Users who encounter trouble accessing the Internet or staying online should try a different location within the library.
The library’s wireless internet service does not support internet cellular telephone access, also called WiMAX (Worldwide Interoperability for Microwave Access).
Approved by the Board of Trustees: July 9, 2008
Library Bill of Rights
The American Library Association affirms that all
libraries are forums for information and ideas, and that the following
basic policies should guide their services.
- Books and other library resources should be provided for the interest, information, and enlightenment of all people of the community the library serves. Materials should not be excluded because of the origin, background, or views of those contributing to their creation.
- Libraries should provide materials and information presenting all points of view on current and historic issues. Materials should not be proscribed or removed because of partisan or doctrinal disapproval.
- Libraries should challenge censorship in the fulfillment of their responsibility to provide information and enlightenment.
- Libraries should cooperate with all persons and groups concerned with resisting abridgment of free expression and free access to ideas.
- A person's right to use a library should not be denied or abridged because of origin, age, background, or views.
- Libraries which make exhibit spaces and meeting rooms available to the public they serve should make such facilities available on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use.
Adoped June 18, 1948; amended February 2, 1961, and January 23, 1980, inclusion of "age" reaffirmed January 23, 1996 by the ALA Council
Web Page Last Updated 11/10/08
